Project Requests

Customers must submit a Project Request Form to Facilities Design & Construction which provides basic project information necessary for D&C to evaluate and respond to the customer's request.

If your project is time sensitive, please let us know in the Project Description/Justification section on the Project Request Form and we will strive to assign your project as soon as possible.

We have assigned over 400 projects to our staff since July 1, 2017 and are currently completing projects that need to encumber FY18 funding. You may not be contacted until June 29th, 2018 after your project has been assigned to a Project Manager. Thank you for your patience as we work through the backlog.

Facilities Management has revised the PM fee structure for new projects initiated on or after January 1, 2017. The in-house design fee rate will also be revised for those same projects. Click the Fee Schedule Link for details.

PROJECT REQUEST DEADLINES

  • Friday, March 9th, 2018 is the FINAL day to receive projects for in-house design (any design projects received after this date may need to be outsourced due to current work load restrictions).
  • Project Requests must be submitted by Friday, March 16th, 2018 or project will encumber FY19 funds for projects <$50k
  • Projects must already be in Design and scheduled to be in Fire Marshal review queue by Friday, April 20, 2018 for projects from $100K-$250K.
  • Projects must already be in Design and scheduled to be in Fire Marshal review queue by Friday, March 30, 2018 for projects > $250K.

 

BIDDING & ADVERTISING DEADLINES

Contracting Officers must have solicitation package by 5PM by the below listed deadlines (send via email).

Friday, March 30, 2018 for QBS solicitations (2-step process, 8-weeks minimum for full completion)

Friday, April 13, 2018 for Projects over $250K (advertise 30 calendar days)

Friday, May 04, 2018 for Projects $100K-$250K (advertise 15 calendar days)

Friday, May 25, 2018 for Projects $50K-$100K (letter bid invitation / 1-week advertisement)

 

CONTRACT AWARDING DEADLINES

Contracting package must be in ImageNow by 5PM by the below listed deadlines.

Friday, June 1, 2018 – Final day to award to NEW/NON-ESTABLISHED vendors (registration required)

Friday, June 8, 2018 – Final day to award to ESTABLISHED vendors

Friday, June 8, 2018 – Final day for Amendments/Change Orders to open contracts

***If bonds are applicable, funds cannot be encumbered if they are not included in the contracting package. ***

 

INVOICES/PAY APPLICATIONS

Friday, June 1, 2018 by 5PM – Project Managers must approve/stamp date invoices & pay apps by this date/time for payment processing

*** NORMAL PROCESSING WILL RESUME JULY 1, 2018 **

EHS Fire Safety Office Plan Review Links