FY23 Contracting Deadlines


  • Friday, February 17th, 2023 is the FINAL day to submit new Project Request Forms for projects to be encumbered with FY-23 funds.
    • If design has not been completed by February 17th, only design funds will be able to be encumbered. For construction project requests, the deadline for spending FY23 Funds requires an already completed design by February 17th, to encumber funds for construction


  • Friday, February 24th, 2023 is the FINAL day to submit bidding/advertising requests to Contracting Officers via email.
    • RFQP’s take a minimum of 60 days from advertising to award;
    • Hard bids take a minimum of 30 days.
    • You must factor in time for drafting contract, obtaining required docs, and both contract and PO approvals to complete in WD.


  • Friday, May 12th, 2023 is the FINAL day to submit Contracts and Change Orders in Workday (must be in Contracting Officers’ queue by 5PM).
    • If Bonds & Increase Riders are applicable, funds cannot be encumbered if they are not included in the contracting package.


  • Friday, May 26th, 2023 is the FINAL day to submit Invoices/Pay Applications in Workday (must be in Contracting Officers’ Workday queue by 5 pm).


*Dates subject to change upon the Controller’s Office final schedule.

    Instructions for submitting a Project Request Form: 

    Please see the attached document for instructions on submitting and processing capital projects. Facilities Managed Projects

    NOTE: Use either Google Chrome or Firefox browser for submitting a new project request or editing requests. The form will NOT function correctly using any other Internet browser, including Microsoft Edge, Internet Explorer or Safari.

    NOTE: Please refrain from using special characters, such as (% ^ & * $) in your project title as the Workday integration is unable to process them. Using these special characters will delay the processing of your project request.

    Create a new Project Request

    NOTICE (5/25/23):

    Due to pandemic-related worldwide supply chain issues, many projects are experiencing longer than anticipated schedules as well as increased costs.  Please be aware that these issues may impact your project's budget and final completion date. Your assigned Georgia Tech Design & Construction Project Manager will keep you informed of critical delays and cost implications as your project develops.  We thank you for your patience and understanding.  Below is a list of materials and products that we know are currently experiencing supply chain delays.

    Construction Materials: 

    • Steel – 16 weeks
    • Metal Decking – 28-24 weeks
    • Roof Insulation – 32-36 weeks
    • AHUs – 45-52 weeks
    • Electrical Switch Gear – 52 weeks 
    • Panels - 18 months
    • Transformers - 24 months
    • UPS – 26 weeks
    • Elevators – 30-36 weeks
    • Brick Pavers - 72 weeks
    • Laser curtain – 12 weeks
    • Lab casework – 20 weeks
    • Terra cotta tile – 72 weeks 
    • Furniture - 8-16 weeks after PO issued

    AV and Network Gear:

    1. Netgear Switches (M4250 and M4300) - 8-12 weeks
    2. HP/Dell Computers 
    3. AMX N8002 SVSI controllers (limited stock)
    4. AMX SVSI Audio Transceivers (2023)
    5. AMX NX-3200 Control Processors (limited stock)
    6. AMX NX-4200 Control Processors (limited stock)
    7. Extron IN1608xi IPCP MA70 Switcher - 72-96 weeks
    8. Extron 5" TPs - 72-96weeks

    EHS Fire Safety Office Plan Review Links

    Plan Review Queue

    My Plan Reviews