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Fleet Focus Access
Submit service requests, check maintenance histories and book a vehicle for rental. You must be logged into the campus VPN to access these services.
View a list of department contacts and hours of operation.
To reach afterhours Roadside Assistance for Georgia Tech vehicles, call 800-227-2273.
Fleet Management aims to provide exceptional customer service while maintaining vehicles and equipment in a safe, dependable, sustainable, and cost-effective manner.
It is the responsibility of Georgia Tech Fleet Management (GTFM) to ensure that the provisions of the Governor's Office of Planning and Budget (OPB) Policy 10 are accurately reflected in Institute policies and are strictly enforced so that all state vehicles are operated and managed in an effective, efficient, and responsible manner. GTFM shall not adopt policies or procedures that are less restrictive than state vehicle fleet policies and procedures, but may include additional information associated with our specific business needs. GTFM is responsible for inventory accountability and ensuring vehicle management compliance.
GTFM determines the need for vehicles in the execution of their statutory duties. We ensure strict compliance with the standards developed by the Department of Administrative Service's Office of Fleet Management (DOAS OFM). Also, GTFM manages the Institute's vehicle fleet in a manner that complies with all policies, rules, and regulations governing the purchase, operation, use, assignment, maintenance, service, repair, and disposal of vehicles.
How do I...
Request a vehicle purchase for my department?
Georgia Tech Fleet Management has the discretion to reassign vehicles to ensure maximization of vehicle use, regardless of the financing source of the Institute. Georgia Tech Fleet Management will aid in deciding the size of vehicle that a department may obtain, up to and including mid-sized automobiles, light-duty trucks, and heavy-duty trucks, based on the business requirement assessment. Compact automobiles and low-speed vehicles are recommended whenever possible. Click here for Vehicle Acquisition Procedures and Vehicle Request Form.
Request maintenance for a vehicle?
As part of the University System of Georgia, Georgia Tech follows state policies regarding state-owned vehicles. The Georgia Fleet Management Manual was created by the Georgia Department of Administrative Services (DOAS) Office of Fleet Services and serves as the principal policy document guiding the acquisition, maintenance, repair and replacement of state-owned vehicles. The goal of this policy is to ensure consistent maintenance procedures for Georgia Tech-owned or controlled vehicles purchased, leased, or controlled using Institute funds. All departments who own or control motor vehicles must adhere to the Georgia Tech Motor Vehicle Maintenance Procedures.
Rent a vehicle through the vehicle rental program?
Georgia Tech Fleet Management now offers a car-sharing and vehicle rental program. The program's purpose is to lower overall vehicle numbers while increasing vehicle use, giving students within institute-sponsored programs, faculty, and staff access to better, safer, and more ecologically responsible transportation options. View the rental agreement and reservation instructions. You can also view the available vehicles.
Report a vehicle accident or incident?
Regardless of the circumstances or extent of damage, all accident or incidents involving a motor vehicle used for official state business must be handled as described in the procedure document.
Request a fuel PIN through the Fuel Card Program?
Georgia Tech Fleet Management established a new Fuel Card Program on July 1, 2015 requiring all current and potential PIN users to complete a Fuel PIN application packet. Fleet Management suggests that all individuals who utilize gas-powered vehicles obtain a Georgia Tech Fuel PIN. Click here for access.
Find out if I may drive an Institute-owned vehicle?
As part of the University System of Georgia (USG), Georgia Tech adheres to an overarching state policy regarding the use of institute-owned vehicles. The USG Motor Vehicle Use policy sets the expectation for driving qualifications and training standards for state-owned and rental vehicles for institute business travel. Click here for Online Defensive Driving and Van Safety Courses.
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Sustainable Fleet Accreditation
In August 2018, Georgia Tech's Fleet Services earned Sustainable Fleet Accreditation. This accreditation sets standards for all fleets, regardless of their industry, size, location, or composition. Every fleet is assessed on its own unique progress and real actions in adopting zero-emission vehicles. Fleets able to meet at least 10% zero-emission vehicle adoption can promote their achievement and receive high-profile recognition.
Blue Seal of Excellence Recognition
In March 2016, Georgia Tech’s Fleet Services department earned the Blue Seal of Excellence Recognition as prescribed by the National Institute of Automotive Service Excellence (ASE), a non-profit organization dedicated to improving the quality of vehicle repair and service by means of voluntary testing and certification for automotive repair and service professionals. To be eligible for this recognition, an organization must have 75% of its automotive professionals ASE certified. In addition, there must be a certified technician in each area of service offered.