NORMAL PROCESSING FOR FY24 ENCUMBRANCES WILL RESUME
JULY 3, 2023
*Dates subject to change upon the Controller’s Office final schedule.
Instructions for Submitting a Project Request Form
Use either Google Chrome or Firefox browser for submitting a new project request or editing requests. The form will NOT function correctly using any other Internet browser, including Microsoft Edge, Internet Explorer or Safari.
NOTE: Please refrain from using special characters, such as (% ^ & * $) in your project title as the Workday integration is unable to process them. Using these special characters will delay the processing of your project request.
Before creating a project request, please check the Project Delivery Notifications page for specific information on lead times, project timelines, year-end deadlines, etc.
FY23 Contracting Deadlines
Project Request Form
Friday, February 17th, 2023 is the FINAL day to submit new Project Request Forms for projects to be encumbered with FY23 funds.
If design has not been completed by February 17th, only design funds will be able to be encumbered. For construction project requests, the deadline for spending FY23 Funds requires an already completed design by February 17th, to encumber funds for construction.
Bidding and Advertising
Friday, February 24th, 2023 is the FINAL day to submit bidding/advertising requests to Contracting Officers via email.
- RFQP’s take a minimum of 60 days from advertising to award;
- Hard bids take a minimum of 30 days.
- You must factor in time for drafting contract, obtaining required docs, and both contract and PO approvals to complete in WD.
Friday, May 12th, 2023 is the FINAL day to submit Contracts and Change Orders in Workday (must be in Contracting Officers’ queue by 5PM).
If Bonds & Increase Riders are applicable, funds cannot be encumbered if they are not included in the contracting package.
Friday, May 26th, 2023 is the FINAL day to submit Invoices/pay applications in Workday (must be in Contracting Officers’ Workday queue by 5 pm).