General Purpose
Clarifications on contracting and procurement questions. Training document.
File: contracting_process_-_policy_clarification.docx (27.75 KB)
Date Modified: 06/03/2020
Form is used to start work prior to a contract being executed. Significant extenuating or emergency circumstances are required to request this authorization. See contracting policy document for instructions.
File: Emergency Approval to Proceed Form.pdf (233.2 KB)
Date Modified: 01/26/2022
Use this form to expedite a contract to the front of the queue in WorkDay.
File: Expedite Contract Request Form.pdf (584.14 KB)
Date Modified: 01/26/2022
Presentation of Facilities Management Lab Ventilation Project upon completion, October 2020.
File: Smart Labs Presentation October 2020.pdf (4.34 MB)
Date Modified: 11/11/2020
Required Worksheet to be completed with each supplier original contract and change order.
File: Supplier Contract Worksheet_rev210412.xlsx (62.99 KB)
Date Modified: 01/26/2022
Construction Procurement
File: bid_addendum_form.docx (68.33 KB)
Use this guidebook from the BOR to develop RFPQ and instructions on the posting and bid process.
File: qbs_process_guide_draft_for_posting.pdf (191.96 KB)
Date Modified: 02/03/2022
Source from BOR website for Georgia Tech authorization levels for contracting and project authorization.
Campus Delegated Authority Chart
Date Modified: 01/12/2018
Tool to help outline RFQP Schedule.
File: rfpq_schedule_template_with_formulas_3.xlsx (13.41 KB)
Date Modified: 11/17/2021
CM at Risk Contractor
File: bor_cm_juror_-_shortlisting_composite.xlsx (18.57 KB)
This contract should be utilized for CM at Risk construction projects.
Date Modified: 01/31/2022
File: bor_cm_juror_-_final_selection.xlsx (21 KB)
File: bor_cm_juror_-_final_selection_composite.xlsx (18.53 KB)
File: bor_cm_juror_-_shortlisting.xlsx (20.33 KB)
Exhibits A, B, C, and G to supplement the RFP-Q template to be used to procure CM at Risk Services, for projects under GT signature authority (less than $5M construction).
File: cm_rfq-rfp_exhibit_abcg.docx (40.84 KB)
Date Modified: 10/03/2016
Design Bid Build Contractor
Updated to Excel version of this form.
File: bor_change_order_form_210629.xlsx (23.05 KB)
Date Modified: 01/26/2022
This contract should be utilized for Design Bid Build construction projects.
BOR Contract Website Link (Click Design and Construction)
Date Modified: 01/31/2022
Supplementary General Conditions to be utilized with GT issued DBB contracts.
File: gt_supplementary_general_conditions_version10202020.docx (48.42 KB)
BOR Supplemental Forms for Design Bid Build contract for contractors
Date Modified: 12/03/2020
Task Order Contractor
File: phase_1_checklist_jd_corrections.pdf (112.48 KB)
File: phase_1_helper_jd_corrections.pdf (803.47 KB)
File: phase_1_template.xlsx (493.16 KB)
File: phase_2_checklist_jd_corrections.pdf (80.96 KB)
File: phase_2a_helper_jd_corrections.pdf (1.34 MB)
File: bid_form_level_45_full_version_revised_5182018.xlsx (143.17 KB)
File: bid_form_level_5_for_typical_gt_interior_renovation_projects.xlsx (29.18 KB)
File: exhibit_i_uniformat_bid_form_03.01.18.pdf (508.02 KB)
File: statement_of_constructability_and_qualifications_template.pdf (1.07 MB)
File: bor_change_order_form_210629.xlsx (22.51 KB)
File: idiq_2015.docx (36.98 KB)
File: exhibit_b_task_award_agreement_template_12.01.2020.docx (28.83 KB)
File: final_billing_reconciliation.xlsx (20.44 KB)
File: final_billing_reconciliation_0.xlsx (20.44 KB)
This task order checklist must be completed and included with all task order contracts routed in Workday.
File: exhibit_g_task_order_checklist_version_03.01.2020.pdf (179.3 KB)
Letter Bid Contractor
For change orders on existing letter bid contracts.
File: bor_change_order_form_210629.xlsx (23.05 KB)
Date Modified: 02/02/2022
File: letter_bid_request_form_wizard.pdf (18.46 KB)
Direct Award Contractor
No file available for this item.
Date Modified: 12/03/2020
Design Build Contractor
Description: Design Bid Building - Contract
BOR Contract Website Link (Click Design and Construction)
Date Modified: 01/26/2022
Required Documents – All Construction Contracts
This form must be signed and submitted by all contractors prior to working on the GT campus. Form valid 1 year from signature.
File: contractor_safety_021411.pdf (93.7 KB)
Date Modified: 05/01/2020
COI Template for Design-Bid-Build projects - minimum insurance requirements for Contractor.
File: sample_coi_-_dbb_construction_contract_-_final.pdf (189.08 KB)
Date Modified: 05/01/2020
File: Required Immigration and Security Form for Contractors.docx (22.21 KB)
Date Modified: 02/16/2022
File: Required Immigration and Security Form for Subcontractors.docx (20.44 KB)
Date Modified: 02/16/2022
This document contains supplementary general conditions specific to Georgia Tech. This should be included in all construction contracts issued.
File: gt_supplementary_general_conditions_version10202020.docx (48.42 KB)
Date Modified: 12/01/2020
Required affidavit for contractor verification.
Date Modified: 05/01/2020
EXHIBIT D - SUPPLEMENTARY GENERAL CONDITIONS for Georgia Institute of Technology Task Order Contracting Services.
File: exhibit_d_supplementary_general_conditions_10.20.20.docx (69.4 KB)
Date Modified: 12/03/2020
Qualified Bid
Pre-Qualified Bid - Templates. For use when project is over direct award ($50k), or invite-only bid ($100k), and a specialized contractor is needed.
- 0_Checklist
- 1_RFQB Template
- 2_Prequalification Scorecard
- 3_Shortlist Announcement
Date Modified: 03/21/2018
GTFI Contracts
Sample routing approval memo for a change order or add service to an existing GTFI contract.
File: 181018_bmcd_gtri_cover_letter_amendment_4.docx (93.57 KB)
Date Modified: 12/06/2018